EBSQ Examinations

Transplant Coordination UEMS European Examinations

Next EBSQ Examination

DateTypePlaceApplication deadline
16th of August 2023MCQ onlineClosed
17th of September 2023OralAthensClosed

Applications are closed.

All candidates – including new candidates and those who postponed or failed previously – must apply through the QuizOne dedicated web-platform accessible through the buttons below. Applications by any other means are not accepted.

Please note that once the deadline date to apply is passed, no application will then be possible and acceptable by any means.

Before clicking the “Apply” button, please carefully read the EBSQ policies and Eligibility criteria and ensure that you are ready to submit all required documents.

We do not accept any document as support to applications by any other means than uploaded on the dedicated web-platform. Any document sent by any other means including by email will not be considered as part of an application.

Please also ensure that you pay the registration fee before the deadline. Payment of the examination fee can be made after the deadline, within two weeks of notification of your eligibility (sent by e-mail).

We kindly encourage applicants to submit their documents and payment as early as possible.

Candidates are responsible for their own application and its follow-up. Checking up regularly emails, and junk emails, is highly recommended – the UEMS Section of Surgery will not be responsible for any missed information sent via email.

Please note that the EBSQ Examination in Transplant Coordination takes place only in the English language.

You have the documents ready and you wish to apply to the next European Examination in Transplant Coordination and you are a new candidate? Please click below:

Have you passed the written part, but didn’t succeed the ORAL part of the Transplant Coordination EBSQ exam in the last two years and you want to give it another try?
Please click below:

You passed the written part of the EBSQ Exam in Transplant Coordination, and you were not able to attend the ORAL part of the EBSQ Examination and you want to attend the upcoming session?
Please click below:

Examination organisation & rules

To apply for certification as Fellow of the European Board of Surgery (FEBS) in the specialty of Transplant Coordination offered by the “European Board of Surgery” and the “Board of Transplant Coordination” a candidate has to undergo a two-step quality validation process: Eligibility (Part l) and  Examination (Part ll).

A candidate successfully passing the examination will be qualified as: Fellow of the European Board of Surgery (F.E.B.S.) in Transplant Coordination.

The Fellowship of the UEMS is a significant high-level indication of professional competence and excellence. It basically reflects the ongoing important European standardisation, harmonisation and quality assurance process in medicine.

Examination is held in two parts : a Written exam (MCQ) and an Oral exam.

Certification can be obtained for the following separate modules:

Module 1: General Donation and Transplant Coordination

Module 2: Living Donor Coordination

Module 3: Recipient Coordination

Module 4: Tissue Donation Coordination

A candidate can be accredited for one or more modules and the CETC will specify which modules he or she has obtained. Eligibility criteria will be established according to the module to be examined.

Eligibility requirements

Candidates should have:

  • 24 months experience as a transplant coordinator,
  • coordinated at least 30 organ or organ plus tissue donors,
  • presented at least 1 abstract in a national or International meeting, or published 1 publication in any journal, independently of the language and the impact factor.

Eligibility assessment

Eligibility of an application will only be reviewed by the board once all required documents are provided and the Eligibility fee has been paid. Once these conditions are met, applications are treated by “first-come, first-served” principle. Incomplete applications or unpaid fees will result in delay of evaluation of your application.
Please read the instructions carefully and submit all required documents to support your application.

Application documents checklist

Your application should comprise the following documents. These documents should be uploaded on QuizOne the dedicated web-platform to applications during the registration process:

  • Signed application form (filled-in in English) as per the template that you can download below
  • Completed and signed Logbook sheet (filled-in in English), as per the template that you can download below
  • Signed and stamped certificate of present job as Transplant Coordination in English
  • Letters from your employers certifying your experience as transplant coordinator (in English)
  • A copy of your valid license as health care professional
  • Transplant Coordination Training diploma(s)/certificates
  • CV in English with the list of publications in Vancouver Style, and the list of oral and poster presentations
  • Reference letter from the country Board of Transplant Coordination member OR National transplant and donation society OR National transplant procurement organisation
  • Scan of passport with photo

Here are the templates that we require all candidates to use for their applications to the UEMS European Exam in Transplant Coordination:

Examination fees

The total fee for the EBSQ examination in Transplant Coordination is €600:

  • €200 for the Eligibility Assessment
  • €400 for the Examination

Payments must be made via Paypal directly on the QuizOne web platform dedicated to registrations.

The eligibility fee is to be paid when the applicant registers for the certification.

The examination fee should be paid once the eligibility of the applicant has been confirmed, within two weeks following confirmation of selection, to finalise the registration for the examination.

All fees paid are non-refundable.

Eligibility is valid indefinitely once confirmed and the €200 Eligibility fee should be paid only once.

The exam fee may be transferred to another exam sitting if more than 30 days’ notice is given.

Failing the exam, a new attempt in the forthcoming exams is possible, the resit fee is €400.

Cancellation policy

Cancellation/Postponement up to 30 days before the exam:

  • Exam fees (if paid) postponed to next sitting + an admin charge of 90 euro will be charged when candidate re-apply for the exam.

Cancellation/Postponement less than 30 days before the exam:

  • Exam fees are not transferred to the next exam and not refundable.  When re-applying for the exam, the candidate must pay the exam fee again + 90 euros administration fee.

Reasonable cancellations within 30 days of the exam will be considered on a case by case basis at the discretion of the Board of Examination. Supporting documentation is required.

For those who have been assessed eligible, you may postpone for up to 24 months without having to pass and pay the eligibility assessment again. After 24 months you must go through the eligibility assessment again and pay its fee. 

All fees paid are non-refundable. The exam fee may be transferred to another exam sitting if more than 30 days’ notice is given.

Re-issue of certificates

It is assumed that Fellows are responsible persons and are therefore trusted to take good care of their Certificates. New Certificates will not be re-issued in case of loss.

Examination format

The Examination consists of:

  • a written exam in the form of a Multiple Choice Questionnaire
  • an oral exam with discussions on clinical cases

In case of failure to the examination, candidates may try again 2 more times (a total of 3 takes on the exam are possible).
In case of passing the written part but failure to the oral part of the exam only, candidates can try again only the oral part of the exam in the next 2 years.

After 2 years the candidate should re-take the written exam as well.